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Colorado Volleyball Officials Association (CVOA) |
CVOA Constitution
Name | Propose
| Membership | Member
Rights & Responsibilities
Executive
Board | Executive Committee | Officers
| Area Directors
Appointments
| Discipline of Member | Dissolution
| Amendments
The name of the organization shall be Colorado Volleyball Officials
Association, also known as CVOA in this document.
The purpose of CVOA shall be:
1) To maintain the highest standard of volleyball officiating possible
in Colorado;
2) To encourage the spirit of fair play and sportsmanship;
3) To strive to make available an adequate number of well trained and
capable officials;
4) To cooperate with all organizations officially connected with the
game of volleyball in furthering its interest and ideals;
5) To insure timely communications on rule changes, practical application
and knowledge of the game to CVOA officials.
Section 1 - Requirements
The Colorado Volleyball Officials Association offers two types of memberships
- Regular and Non participating. All individuals applying for membership
must be at least 18 years old by the annual test date. Members shall
comply with the respective requirements for the desired type of membership,
as outlined in this constitution and bylaws.
Section 2 - Regular Membership
A Regular membership is for individuals who want to officiate during
the high school volleyball season. A Regular member is classified
as Certified or Provisional.
A) Each year Regular members are required to:
1) Pay dues and complete the membership registration form.
2) Attend one (1) Regional Clinic and two (2) study sessions.
One study
session must be during the competitive volleyball
season.
3) Take the National Federation Volleyball Examination and score at
least a 75%. Certified members may take the test open book take home.
However, Provisional and new members must take the test closed book on
the test date at a designated site. Membership will be dropped if
a member does not take the test or scores less than 75%.
4) If the member is a new member, he or she must participate in a mechanic
training session arranged by the Area Director.
B) A CERTIFIED official must meet all requirements as outlined above
and score 85% or more on the National Federation Volleyball Examination.
This status will take effect from the test date for one (1) year until
the next test date. A Certified member who fails to return his or her take
home test by the due date will be required to take the next year's test
closed book on the test date at a designated site.
C) PROVISIONAL status is given for any of the following:
1) "Provisional/Attendance" will be assigned to any member who fails
to meet clinic, study session, and/or mechanics training attendance requirements.
This status will take effect immediately at the end of the regular season
before playoffs and remain in force for one (1) calendar year.
2) "Provisional/Test" will be assigned to any member who scores less
than 85% on the National Federation Volleyball Examination. This status
will take effect immediately from the test date and remain in force for
one (1) year until the next test date.
3) "Provisional/Discipline" will be assigned to any member who is
placed on probation by the Executive Committee as outlined in this Constitution.
The Executive Committee will determine when this status will take effect.
It will remain in force for one year from the time of the violation.
4) Provisional members have all the rights of a certified member for
one year except:
1) They may not officiate any sub district, district, or state tournament
games,
2) They may not be a CVOA Officer, Rule Interpreter, Area Director,
Committee Chairman or Assistant Chairman.
Section 3 - Non Participating Membership
Individuals not wishing to officiate but desiring to keep current on
volleyball rules and regulations can become Non participating members.
They will receive a rule book, membership directory and all CVOA mailings.
A) Annually, Non participating members must complete a registration
form and pay the required dues. They are not required to, but they
may attend clinics, participate in study sessions, and/or take the National
Federation Volleyball Examination.
B) Anyone desiring to go from Non participating to Regular member status
who has been Non participating for three or more years, must go through
the requirements for a new member. If a member has been Non participating
less than three years, he or she may renew with the Provisional or Certified
status held at the time of the membership status change.
Section 4 Financial Obligations
A) Annual dues for Regular members shall be equal to the sum of the
fees for a sub varsity match and a varsity match. Non participating
member dues shall be one half (½) of the Regular dues amount.
Membership dues must be paid by March 1 or members will be subject to a
fine for late payment. Members will be declared delinquent and unqualified
to accept assignments until the dues are paid. A two thirds (2/3)
majority approval of the members of Executive Board will be necessary to
change the dues amount, if different from that defined above.
B) A prospective member shall pay an application fee, the amount determined by the Executive Committee, when registering to become a member of CVOA. If the test is passed, the fee will be applied toward the required membership dues amount. New members will receive a set of red and yellow cards upon passing their test.
Section 5 Transferred Memberships
An official moving from another state may transfer his or her membership
status from that state to CVOA. The transferring official must complete
a registration form, pay required dues, meet desired membership requirements,
and submit to the CVOA Secretary a letter from an officer of the sending
state's officials organization stating the transferring official's current
membership status. The CVOA Secretary will then determine the official's
CVOA membership status.
Section 1 Rights of Members
Regular members have the right, and are required, to wear the official
uniform when officiating matches involving CHSAA member schools.
Regular members may officiate in any area in the state. Certified
officials can accept assignments at any level of volleyball sanctioned
by the Colorado High School Activities Association. All members have
the right to receive other benefits as set down in this Constitution and
Bylaws.
Section 2 Official Uniform and Equipment
While officiating games under the jurisdiction of the Colorado High
School Activities Association (CHSAA), members shall wear the official
uniform. CVOA requires the wearing of a white, knit, polo style shirt,
from an approved vendor with the embroidered CVOA logo; black slacks (no
cords or jeans); a black belt; solid black gym or officials' shoes; and
black socks. Members will be neatly groomed. In the event that the
volleyball match site is cold, officials may also wear a plain, white,
small knit, "V-neck" sweater from an approved vendor with the embroidered
CVOA logo. Officials shall use a set of approved red and yellow cards.
Section 4 Officiating Fees
A schedule of fees for officiating games which come under the jurisdiction
of CHSAA shall be developed through cooperation between the Executive Committee
and CHSAA. The fee schedule shall have no bearing on games which are not
governed by CHSAA. A member may officiate for a lesser amount or
gratis in games sponsored by those unable to pay the recommended fee and
where the official renders a service for the good of the game.
Section 5 Governing Authority
All members shall comply with the requirements of the Constitution
and Bylaws of CVOA, the guidelines of CHSAA, and the rules as outlined
by National Federation. A member may be placed on probation, suspended,
and/or fined for failure to comply with established authority or regulations
of CVOA, or for delinquency in payment of required dues or fees, or for
any other conduct determined by the Executive Committee to be contrary
to the best interests of CVOA.
Section 1
The Executive Board shall consist of the Executive Committee and the
Area Directors. Each member of the Executive Board shall be entitled
to one (1) vote. Terms of membership on the Executive Board shall
be consistent with the appropriate terms of office.
Section 2 Purpose
The purpose of the Executive Board is to set policies, rules, and regulations;
approve the annual budget; and act upon other business properly brought
before the Executive Board.
Section 3 Quorum
A quorum shall consist of two thirds (2/3) of the members currently
serving on the Executive Board.
Section 4 Required Attendance
Members of the Executive Board shall meet at least once a year at the
Annual Business Meeting.
Section 5 Vacancies
In the case of a vacancy in the office of President, the Vice President
shall become the President. The Executive Committee shall have the
power to fill vacancies of other officers and Area Directors. When
the Executive Committee makes an appointment for a vacancy, it shall be
filled as soon as possible and such appointment shall be for the remainder
of that term.
Section 1 Membership
The Executive Committee shall be composed of the officers of CVOA.
Section 2 Quorum
A quorum shall consist of three (3) officers.
Section 3 Duties
The Executive Committee shall:
1) Perform individual duties and work together to administer business
pertinent to CVOA;
2) Schedule meetings of the Executive Board, including the Annual Business
Meeting.
3) Provide for training of officials, including scheduling dates and
locations of the Regional Rules Clinics;
4) Approve the appointments made by the President.
5) Review charges of unethical and unprofessional conduct of members,
then determine and administer appropriate disciplinary action;
6) Designate membership areas based upon need and availability of officials,
monitor those divisions, and adjust them, if needed;
7) Make recommendations to the Executive Board concerning policies,
rules, finances, and other actions needed.
8) Recruit and nominate candidates for new officers and direct the
preparation of the annual ballot.
9) Meet to prepare and mail the ballot, to plan the Annual Business
Meeting, and at any other time necessary to perform required duties.
Section 1 Titles
The officers of CVOA shall be President, Vice President, Secretary,
and Treasurer.
Section 2 Terms of Office
All officers shall serve a two (2) year term. The President and Treasurer
shall be elected in odd numbered years. The Secretary & Vice President
shall be elected in even numbered years. A member desiring to run for President
shall have previously served on the Executive Board. The election shall
be by mailed ballots. A candidate shall be elected by a plurality
of the votes returned. In the case of a tie, the Executive Committee
shall break the tie. The newly elected officers shall assume office
by April 1st following their election.
Section 3 Duties of the Officers
A) The President shall:
1) Preside over and schedule as necessary, all meetings of the Executive
Board and Executive Committee;
2) Appoint and supervise the activities of committees;
3) Share with the Executive Committee the nature of any CVOA correspondence;
4) Organize Regional Rules Clinics in coordination with the Executive
Committee;
5) Manage any other activity deemed to be necessary and in the best
interest of the association.
B) The Vice President shall:
1) Coordinate the distribution of educational materials to the Executive
Board;
2) Review, update, and interpret the CVOA Constitution and Bylaws;
3) Coordinate the election of officers, including the preparation and
mailing of the ballot;
4) Act in the capacity of the President in the absence of the President.
C) The Secretary shall:
1) Keep an accurate record of CVOA membership;
2) On or before April 15 of each year, inform the Area Directors of
the names of those members in their respective areas who paid his or her
dues prior to March 15;
3) Maintain a correspondence file;
4) Coordinate the publication of the membership directory by July 15
and a supplemental list by October 1;
5) Keep a record of all meetings of the Executive Board and Executive
Committee;
6) Utilize the services of additional help as needed to meet the responsibilities
of the office.
7) Direct publication of the newsletter.
D) The Treasurer shall:
1) Receive and disburse all Moines under the direction of the Executive
Committee;
2) Make regular financial reports to the Executive Committee at their
meetings and present an annual financial report to the Executive Board
at the Annual Business meeting.
3) Prepare an annual budget for the fiscal year beginning the following
March 1. This budget will be approved by the Executive Board at the
Annual Business Meeting;
4) Utilize the services of additional help as needed to meet responsibilities
of the office.
Section 1 Election
Area Directors shall be elected to a two (2) year term of office by
members in their respective areas. In those areas where only one
Area Director is elected, even numbered areas will elect their Area Director
in even numbered years and odd numbered areas during odd numbered years.
Those areas which are represented by two (or more) Directors, one (or two)
will be elected every year on an alternating basis. The Area Directors
shall assume office by April 1st following their election. Voting
will coincide with the election of officers.
Section 2 Area Designation
CVOA shall be divided into Areas based upon the need and availability
of officials as approved by the Executive Committee.
Section 3 Duties
The Area Director shall:
1) Establish mechanics training and required study sessions within
the area according to CVOA policies and procedures;
2) Administer the National Federation Volleyball examination to all
new and renewing members by the specified date and return all results as
specified in the By-Laws;
3) Assist with Regional Clinic organization and site location when
held in respective area;
4) Attend the Annual Business Meeting of the Executive Board;
5) Provide the Secretary with a list of members not meeting requirements
for membership.
Section 1 Committees
Committee appointments shall be made by the President and approved
by the Executive Committee when needed to assist the Executive Committee
and/or the Executive Board in carrying out the purposes of CVOA.
Any member or group of members may petition the President for the creation
of a committee. The Executive Committee will determine the length
of each appointment. All members of committees shall be CVOA members.
Committee reports shall be made to the Executive Board at the Annual Business
Meeting.
Section 2 Rule Interpreter
The President shall appoint a member to serve as the Rule Interpreter
for the association. This appointment must be approved by the Executive
Committee. CVOA will pay expenses for the Rule Interpreter to attend
the annual National Federation Rule Interpreter's meeting. The Rule
Interpreter will submit an annual report of interpretations made to the
CVOA President and CHSAA Liaison and will not be required to pay dues during
his or her term of service.
Section 3 Regional Rules Clinic Chairman
A) The President shall appoint a member to serve as the Regional Rules
Clinic Chairman for the association. This appointment must be approved
by the Executive Committee. The Rules Clinic Chairman will not be
required to pay dues during his or her term of service.
B) This chairman will be responsible to:
1) Recruit and train clinicians;
2) Plan and organize materials and schedule for Regional Clinics;
3) Coordinate with the Executive Committee to determine and publicize
dates and locations of Regional Clinics;
4) Submit an annual report to the Executive Board;
5) Work with the Treasurer to operate within an approved budget;
6) Recruit the services of additional help as needed to meet responsibilities
of the appointment.
Section 1 Grounds for Discipline
A member may be placed on probation, suspended, and/or fined for failure
to comply with established authority or regulations of CVOA, or for failing
to pay required dues or fees, or for any other conduct determined by the
Executive Committee to be contrary to the best interests of CVOA.
Section 2 Due Process
An allegation against an official must be in writing, signed and dated
by the complainant, and submitted to the Executive Committee. The charged
official will be notified within ten (10) days of the Executive Committees
consideration of the complaint. The official will have the option
of responding within a week in person at a hearing, and/or submits his
or her written rebuttal to the Executive Committee. The official
involved and the complainant will be notified within ten (10) days of the
Executive Committees final decision.
Section 3 Notice of Disciplinary Action
The Executive Committee may dismiss all charges, reprimand the official
either verbally or in writing, place the official on probation, suspend
and possibly terminate the member's membership.
A) When a member is placed on probation, suspended, or terminated,
the Executive Committee shall notify the official, potentially affected
Area Directors, and CHSAA of such status.
B) Probation shall be in the form of a written warning and shall be
in effect for one year from the time of the violation. Such official
may continue to officiate regular season matches under the supervision
of his or her Area Director.
C) Suspension shall result in the loss of all membership privileges
for at least one year from the time of the violation. A suspended
official must reapply to the Executive Committee for membership.
Suspension becomes effective immediately and such member is no longer able
to accept assignments or officiate as a member of CVOA. A suspension
does not have to be preceded by a warning or probation.
Upon the dissolution of the CVOA, the Executive Board shall, after paying
or making provisions for the payment of all the liabilities of the Association,
dispose of all the assets of the Association exclusively for the purposes
of the Association, in such manner, or to such organization or organizations
organized and operated so as at the time, to qualify as an exempt organization
or organizations under any provision of the United States Internal Revenue
Law, as the Executive Board shall determine.
Amendments to the Constitution may be made by a two thirds (2/3) vote of the members of the Executive Board, who are present at an Annual Business Meeting, or by a two thirds majority of the Executive Board members who respond if voting is done by a mailed ballot, provided proposed amendments are presented to members of the Executive Board in writing at least one (1) week prior to the time a vote is taken.
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